It makes sense to get the best printer for notary signing agents if you are a professional. Since, printing items such as vital loan documents, ordinary office printers will not do. Ideally, notaries should be professional-grade.
One of the most important items in any notary signing agent office is the printer. When buying printers for notary agents, the thing to remember is the quality required for printing documents. Presentation is very important, and your printer is key.
Any notary signing agent must invest in top printers to get high-resolution and decent-quality documents.
It is especially true when dealing with sensitive legal documents like vital loan documents. We shall look at the best printers suitable for the agents.
What Is The Best Printer For Notary Signing Agents?
Picking the best notary printer can be difficult. Among the many professional-grade printers in the market, some stand out.
The HP OfficeJet Pro 9025 stands out as the top printer for notary agents. It is jam-packed with the specs that any professional notary signing agent will appreciate.
The OfficeJet Pro 9025 is a high-resolution printer capable of auto-duplexing. The print quality is incredible, with the machine capable of outputting a 4800×1200ppi resolution. It is the type of quality that loan documents need.
The wireless connectivity options allow you to print documents from many devices. The automatic feeder makes for a comfortable hands-free experience. With a feed speed of 35 pages per minute, it breezes through printing tasks.
HP provides a remote printing option through their application. You can print from anywhere once you sync your device to the printer. You can access google cloud print and iCloud documents through it.
The Best Printers For Notary Signing Agents You Can Buy Today
1. HP OfficeJet Pro 9025
(Best For Notary Publics Offices)
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Brand: HP
Sheet size: 3 x 5, 4 x 6, 5 x 7, 8 x 10 Connectivity: Ethernet, USB, wi-fi Functions: Fax, Copy, Scan, Print |
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The HP OfficeJet Pro 9025 is the best printer for notary signing agents. It has features that any specialist notary will value.
The OfficeJet Pro 9025 is a high-resolution printer with auto duplexing capabilities. The print quality is excellent, with the device capable of producing a resolution of 4800 by 1200ppi. It’s the kind of thing a loan signing agent will appreciate.
The wireless connectivity options allow you to print documents from many devices. The automatic feeder makes for a comfortable hands-free experience. With a feed speed of 35 pages per minute, it breezes through printing tasks.
HP provides a remote printing option through their application. You can print from anywhere once you sync your device to the printer. You can access google cloud print and iCloud documents through it.
The printer does more than just scanning documents. It is an all in one printer that allows you to fax, copy and scan.
2. HP OfficeJet Pro 8610
(Best For Legal sized and Letter sized documents)
The printer is suitable for legal offices and official legal documents. It accepts many letter sized and legal papers, making it ideal for notary signing agents.
The printer is multifunctional, allowing signing agents to fax and scan documents. It saves office space, as you don’t need to buy a separate faxing and scanning machine.
The connectivity options are great. With the printer, you can have remote access through the HP app. Wireless connectivity allows users to scan high volumes of documents over an enormous range.
Auto duplexing offers a simpler method of getting two way documents. It makes the machine convenient to use. The printer’s user-friendliness gets further enhanced by its simple UI. It is straightforward to navigate the options and menus.
The 1200dpi resolution helps archive clear and legible prints. It is perfect for legal documents, as such documents need to be sharp and crisp.
3. HP Color LaserJet Pro Multifunction M479fdw
(Best for Alexa Device Owners)
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| TODAY’S TOP DEAL | View on Amazon
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| REASONS TO BUY | + Automatic document feeder
+ Fast print speed + Multifunctional printer + Compact design + Alexa smart control |
| REASONS TO AVOID | – It can get loud |
The HP Color laserjet printer is a professional-grade printer renowned for its performance. The compact printer is popular for output quality. The 600 × 600 DPI makes it great for text and images like logos and brand names.
The printer is perfect for small businesses. Measuring only 16.4 x 18.6 x 15.7 inches, it is the ideal desk machine. Despite its size, it is quite functional. The printer allows you to scan, copy and fax documents easily.
It is one of the few printers with an Automatic Feeder. The amazing feature allows users to get an easy hands-free experience. This, combined with the auto-duplexing feature, makes it an extremely user-friendly printer.
The Bluetooth printing functionality takes the machine to a whole new level. You can sync your devices to the printer and get copies conveniently. The printer has an energy-saving mode that reduces power consumption
4. Epson Workforce Pro
(Best for heavy-duty print jobs)
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Brand: Epson
Sheet size: 8.5 x 14 Connectivity: USB, wi-fi, Ethernet, Bluetooth Functions: Scan, Print, Fax, copy |
| TODAY’S TOP DEAL | View on Amazon
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Some notaries typically have large volumes of legal documents to print. Signing agents, therefore, need powerful and reliable printers in such offices. It is where the Epson Workforce Pro comes in. It is a reliable printer that gets the job done.
You get flexibility with the printer in terms of functionality. Not only does it print, but it also faxes scans and copies. The flexibility makes it a great all in one printer for prospective buyers.
The connection options are versatile too. You can use the printer remotely over a wi-fi or ethernet connection. The App allows you to print documents from anywhere in the world seamlessly.
Epson has a Data Erase feature. It is a privacy feature for the Workforce Pro that allows users to clear their documents off the printer. It ensures that sensitive documents get protected. The feature makes it perfect for notary offices, as it could protect sensitive legal files.
5. Brother Monochrome Laser Printers HL-L5200DWT
(Best for Monochrome Color Prints)
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Brand: Brother monochrome laser printer
Sheet size: 5.83 x 8.25, 8.50 x 14, 8.50 x 11, 8.25 x 11.70, 10.50 x 7.25, 4.13 x 5.83, 3 x 5 Connectivity: USB, wi-fi, ethernet Functions: Print |
| TODAY’S TOP DEAL | View on Amazon
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The Brother laser printers suites folks who want a reliable single-color option. It is a fast printer that outputs 42 pages per minute. The print speed makes it ideal for large printing tasks because it is faster than most machines in its price range.
A huge advantage of the printer is that you can use third-party cartridges. The printer accepts many cartridge options, making it flexible for many businesses.
With the auto-duplexing feature, you do not need to flip documents to get a two way print manually. The machine gives users a great hands-free experience.
It is one of the easiest printers to use. The UI is really simple and intuitive. The dual tray printer is suitable for legal and letter size documents. Document locking ensures that printed files remain secure.
The wireless printing option is great. You can link several devices with the printer over wi fi or ethernet.
6. HP Laserjet Pro Multifunction M428fdw
(Best for small notary office)
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Brand: HP
Sheet size: 8.5 x 13in 216 x 340 mm, 195 x 270 mm, 184 x 260 mm, 197 x 273 mm, 5 x 8 in Connectivity: Ethernet, USB Functions: Print, scan, copy, fax |
| TODAY’S TOP DEAL | View on Amazon
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Are you looking for a small and secure printer for notary signing? You should try the HP Laserjet Pro Multifunction M428fdw.
The printer is ideal for all printing tasks. It covers letter, legal, executive, and official size paper prints. It is the type of flexibility that many other printers lack. What’s more, you can have custom print sizes with the machine.
It has an Automatic Document Feeder, making it one of the few printers with one. Users can enjoy a hands-free experience thanks to this fantastic feature. This, paired with the auto-duplexing capability, results in an incredibly user-friendly printer.
The 40 PPM print speed is perfect for multi-document printing. With such speeds, you could print huge folders of documents fast and easily.
The printer allows you to scan, fax and copy documents. The multifunctional aspect makes it a bargain at its price point. You save money on other devices.
7. HP Laserjet 1320tn Monochrome
(Best for budget monochrome document prints)
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Brand: HP
Sheet size: 8.5 x 13in Connectivity: Ethernet, USB Functions: Scan |
| TODAY’S TOP DEAL | View on Amazon
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Most black and white printers for notary have terrible resolution. It is not the case with the HP Laserjet 1320tn Monochrome. The printer has a standard 1200 by 1200 dpi print resolution, which is enough to produce crisp quality images.
The laser printers are great because it doesn’t require your computer to have the latest specs. It runs comfortably on many old systems like Windows XP.
It accepts many paper types, ranging from Soft Glass to Matte brochures. The flexibility makes it a popular choice for many signing agents.
The printer connects over ethernet and USB. The ethernet option is really fast and reliable for most users. You wouldn’t be getting google cloud print, but the ethernet makes up for it.
The printer will serve you well if you have a small business. It is compact, measuring 21.1 x 19.3 x 19 inches, and only weighs 40lbs.
8. Canon PIXMA TR4720
(Best for Multipurpose Prints)
| SPECIFICATIONS | Specifications
Brand: Canon Sheet size: 4 x 6, 8.5 x 11, 5 x 7 Connectivity: Ethernet, USB, wi-fi Functions: Scan, Print, Copy, Fax
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The Canon PIXMA is a premium top printer. The machine is of great quality, and its reliability is on par with some of the best machines. Notary signing agents will love the printer.
The smart connectivity options set the printer apart from others in the market. With voice commands from Google Assistant or Alexa, you can print documents. The hands-off experience is great.
Canon has an app that allows you to print remotely from anywhere. With the Morpia app, you can access the printer and fax and copy and print documents remotely.
For all its functionality, the printer’s interface is intuitive. You will have an easy time with the machine as it is easy to use. The layout is simple, and the buttons are labeled.
It is perfect for notary agents because of the print resolution. The security features keep documents safe under the lock option.
9. MAXIFY GX7021 Wireless
(Best wireless color printer)
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Brand: Canon
Sheet size: 8.5 x 14, 8.5 x 11 Connectivity: Ethernet, USB, wi fi Functions: Scan, Print, Copy, Fax |
| TODAY’S TOP DEAL | View on Amazon
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| REASONS TO BUY |
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| REASONS TO AVOID |
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Legal offices and official legal documents will benefit from the printer. It can handle a wide range of letters and legal-sized documents, perfect for notary signing agents.
Signing agents can fax and scan documents using the multifunctional printer. It saves office space since it eliminates the need for separate fax and scanning equipment.
The networking possibilities are fantastic. You can use the App to control the printer from afar. Users can scan vast numbers of documents across long distances via wireless connectivity.
Auto-duplexing is a faster and easier approach to getting two-sided papers. It makes the machine more user-friendly. The printer’s user-friendliness is further boosted by its straightforward user interface. The options and menus are easy to find and navigate.
The machine’s Bluetooth printing capability elevates it to new heights. You can easily sync your gadgets to the printer and make copies.
Benefits Of Using A Good Printer As A Notary Signing Agent
As a notary agent, the best decision is to invest in a good-quality printer. There are several reasons why it is the case. It mostly has to do with professionalism and how you present your notary office to the market.
Here are some reasons to invest in a good printer.
Good-quality Documents
The biggest reason to get a good printer is that legal documents need to be of good quality. Some printers always deliver good-quality documents while others don’t.
Document resolution matters when printing documents. Ideally, you want to print high-resolution documents that are clear and easy to read. Any valid legal document must be easy to read.
It is good for the business image
As a notary, the quality of your documents matters a lot. No one is willing to use a notary service with substandard print works. People associate document quality with professionalism. It is therefore important that you get it right.
The best notaries are not only popular for their business models but also for their print quality. Having good print quality is vital in retaining customers and keeping them satisfied.
For the convenience of things
A decent printer is ideal as it makes everything easier for the notary. Some printers have features that make the business easy to run. A printer with wi fi connectivity, for instance, allows you to print documents conveniently.
Other features like remote printing are crucial today. You can access documents in the cloud and print them at a separate location to get them notarized. Your clients don’t have to be present to access vital services at the notary. A good printer makes everything easier.
How To Choose The Best Printer For Notary Signing Agents
Before a notary signing agent settles on a printer, some things to consider. You want to choose a printer that gives you the range and functionality you require. Any signing agent must check the printer to ensure that it is right.
Here are the most crucial factors that a signing agent must consider:
Dual Paper Trays
A notary printer for a signing agent must meet the legal sized paper requirements. It is, therefore, better to use a printer that accommodates the paper size acceptable for official legal use. A dual paper tray would be the minimum in this case.
Dual paper trays allow you to use the correct paper dimensions when printing legal documents. Signing agents can get printers with up to three trays for a little extra cash. Any printer that gives you options is ideal.
Automatic Document Feeder
Printing large volumes can be a tedious. Thanks to an Automatic document feeder feature, it doesn’t have to be.
Signing agents will be pleased to know that most modern printers have automatic feeders that make everything easier.
You do not have to place the papers manually into the machine. Once you stack them at the inlet, the machine inserts the paper into the printer. Automation makes everything better where printing is a concern.
Duplex Printing
One of the most important features of most printers is double sided printing. Any office printer and printer used by a notary loan signing agent should have a duplex printing option. The feature makes printing less tedious and fast.
Some printers require that you manually reverse the paper side to archive a dual print. With duplex printers, you need to set the machine to get print on both sides. Not only is it convenient, but it also makes printing faster.
Multifunctional Printers
These are printers that can perform various other functions aside from just printing documents. Some multifunction printers allow you to scan, photocopy and even fax documents.
Having a multifunctional printer can save you money and office space. You don’t have to buy additional equipment. Any notary signing agent will appreciate the versatility that these printers offer.
The thing to remember is that the machine has to be a good printer first. The other functions are secondary, and they complement the printer.
Print Resolution
Print resolution determines print quality. Therefore, a signing agent has to choose the printer with the best resolution.
Print resolution is measured in dots per inch (DPI). A printer with a high number of dots per inch has greater resolution.
A Professional such as a loan signing agent should opt for an inkjet printer. Inkjet printers are popular because they have superb resolutions compared to other printers.
A high print resolution makes the document clear and legible. It also makes the service look professional.
Toner Cartridge Availability
Proprietary parts are a huge problem with technology. Some manufacturers make parts that are specific to certain printers. It means that you can never source the parts from a third-party vendor. The issue is worse when dealing with the toner cartridge.
When buying a printer, you should always check whether the toner cartridge is easily available. Ensure that you have a model whose manufacturer supplies the cartridge.
Do not use the wrong cartridge for your printer, as it could ruin your machine.
Wi fi and Wireless Option
Any good modern printer should have wi fi and wireless options. You can pair the best printers with gigabit ethernet for easy and convenient printing over a long distance. Wi fi support gives other users the chance to cue their print jobs from their desks.
Other wireless options are fantastic. Notary publics should use printers that enable workers to print documents remotely. Some manufacturers provide remote access to mobile devices through apps. Thanks to the wireless option, your notary signing agents can print documents anywhere.
Speed
Speed is important. Some printers are faster than others. They come in handy when printing many documents.
A fast printer can save time, especially when signing loan documents. It is important to have fast printers for notary documents. It comes in handy in situations where time is of the essence.
Any printer capable of 30 pages per minute is reasonably fast for most use cases. Some models like the HP Officejet Pro X can deliver up to 70 pages per minute.
Is the Printer Serviceable?
Ensure the printer is serviceable before you buy one. It is the main reason for notary signing agents to avoid old printers. Old printers usually don’t have service parts available. Some manufacturers don’t service discontinued printer models.
Buy a recent model to continue enjoying service and repairs.
Paper Types
Check whether the printer is compatible with legal grade paper. Some printers do not handle some types of paper well. The legal paper has a different texture and gradient than regular paper.
If you do not have the right type, you could have low-quality print works or frequent paper jams. Do not assume that the printer will accept the paper types without checking first.
How To Maintain Your Printer
To make your printer last longer, you need to maintain it well. Like most electronics, you have to maintain them to get the best out of them. Here are some easy maintenance instructions.
Driver Updates
Printers receive updates. Some manufacturers provide frequent updates while others don’t. These updates usually fix common bugs and make the user experience better. Check the manufacturer’s website to know when your model is due for an update.
Ensure you keep the printer software updated to keep getting a better experience. You should also update the printer drivers on your computer.
Keep Your Printer Clean
One of the most common causes for printers breaking down is dirt on the inside. Cleaning your printer every once in a while, makes it last longer. You should have a cleaning schedule as part of the general maintenance.
Keep the printer in a dust-free room. It can be hard to get rid of dust, especially in vents. Dust interferes with cooling.
Turn Off Your Printer
You should turn off the printer when it is not in use. Modern printers have an automated standby and shut down mode. Ensure you turn them on from the settings.
Printers will experience wear and tear in the cause of use. You should, therefore, not keep it on and let it idle. Keeping the printer on strains the circuit boards and moving parts.
Useful Printer Tips
To use your printer efficiently, you need to know a few tips and tricks. Here are some guidelines that you might find helpful.
Avoid Cheap Ink Toner
While ink and toner can be expensive, you should stay away from the super-cheap options. They are often poor-quality and end up ruining the print.
Cheap ink takes time to settle, and you might notice some fringing, especially around color prints and text. Invest in a good toner to get the best results.
Avoid Low-Quality Paper
Low-quality paper is just as bad as poor-quality ink. With bad paper, you get poor print jobs and text fringing.
When you use poor-quality paper, you get frequent printer jams and locking. Ditch the low-grade paper and get something better, even if it means spending extra. You can always check the paper grade before buying, especially for legal sized paper.
FAQs About Printers For Notary Signing Agents
What type of printer does a loan signing agent need?
Loan signing agents need inkjet printers with a decent dot per inch density to maximize the resolution. The printer should accept legal papers of varying textures. Inkjet printers are perfect for a loan signing agent. Most notary offices use them.
What printer should a notary signing agent use?
Notary printer requirements vary depending on the nature and volume of work. Loan documents benefit greatly from inkjet printers. They are commonly used in notary offices. To maximize resolution, agents require inkjet printers with a high density of dots per inch.
What is a dual tray laser printer?
They are laser printers that have two tray compartments. One tray of the compartments is custom for letter sized paper. The second compartment is for legal sized paper. They are common in notary offices and other legal offices like law firms.
Which printer has the highest pages per minute?
The HP Officejet Pro X Series is currently the fastest printer globally. It can print up to 70 pages per minute. That is just over one page each second. The printer is really fast and accurate. It is perfect for printing high volumes of documents.
Why can’t you connect my computer to my printer over wi fi?
It could be that your PC is out of range. Some networks allow you to connect over an enormous range, while some don’t. You should check whether your wireless networking drivers are up to date before trying to connect.
How can you check the ink levels?
On your search bar, type ‘Devices and Printers.’ Select ‘Printers.’ Choose the printer you want to check. The ink levels appear under status.
Conclusion
Best printers for notary signing agents can be hard to find. Ordinary office printers are insufficient for printing important loan documents. Notary signing agents should ideally be of professional caliber.
The printer is one of the most important items in every notary public office.
Signing agents should consider the quality necessary for printing documents while purchasing notary printers. Presentation is crucial, and top printers is crucial.
